Add a custom event

For meetings, lunches, dinners, satellite events not in the APCVEPC program.

How to use the APCVEPC 2026 Scheduler

1. Getting started

1. Download the file (APCVEPC-2026-scheduler.html) onto your computer or phone. Don't try to open it from inside an email viewer — it won't run there.
2. Double-click the file. It opens in your default browser. No internet, no install needed.
3. Keep the file in one folder once you start adding items (see "Auto-save" below).

2. Find talks & posters

• Search box at the top — type any combination of words. It searches title, authors, abstract, session, track, room, and ID. Examples: degraded fovea, Kwon, chill vision, crowding, mesopic.
• Day chips (Fri/Sat/Sun/Mon/Tue) — click to filter to those days. Click again to remove.
• Type chips — Talks · Posters · Symposia · Events.
• Click any row to expand it and read the full abstract. Click again to collapse.

3. Build your schedule

• Click + Add on a row → it appears in My Schedule on the right.
• Two items overlapping in time on the same day are flagged in orange with an "overlaps" note (warning only — not blocked). Conflict warnings apply only between talks, symposia, and events (including custom events). Posters never trigger conflicts — even with each other, with talks, or with anything else — because poster sessions span hours and you can drop in/out.
• Click the × on a scheduled item to remove it.
• Click Only my schedule chip in the filter row to view just what you've added.
• Symposia: click a symposium row to expand it — you'll see the list of individual talks within. Add each talk separately if you want.
• Custom events: click + Add custom event in the header to add a meeting, lunch, dinner, or anything else not in the APCVEPC program. It shows up in your schedule alongside official items, gets exported, and counts toward conflict detection. Removing a custom event from your schedule deletes it (it isn't kept in a "library").

4. Auto-save (read this!)

5. Export & print

Buttons in the top-right header:

• Save PDF — opens your browser's print dialog. Choose destination "Save as PDF" (Mac) or "Microsoft Print to PDF" (Windows) → Save. You get a clean compact list, one line per event.
• Export CSV — downloads APCVEPC-2026-schedule.csv. Opens in Excel, Numbers, Google Sheets, or LibreOffice. Columns: Day, Date, Start, End, ID, Session, Track, Room, Authors, Title, Abstract.
• Load file — imports a previously-exported .csv or .ics back into "My Schedule". See section 7 for the cross-device workflow.
• Export .ics — downloads APCVEPC-2026.ics. Double-click to import into Apple Calendar, Google Calendar (File → Import), or Outlook. Each event includes title, room, authors, and abstract in the description.

6. Customize what's printed

Open the Print / Export options panel in the right sidebar (above your schedule). You can:

• Toggle columns: Time, ID, Type, Room, Title, Affiliations, Abstract, Conflict flag.
• Authors: none / first only / last only / first & last / all.
• Sort order: time → type → room (default) · time → room → type · type → time → room · room → time → type.

These options affect the Save PDF output. They're also remembered across visits.

7. Move your schedule between devices

Each device's "My Schedule" is independent (they're stored locally). To copy your schedule from one device to another:

1. On device A: click Export CSV (or Export .ics) — saves a small file.
2. Send that file to device B — AirDrop, email, iCloud Drive, Dropbox, anything.
3. On device B: open the same APCVEPC-2026-scheduler.html → click Load file → pick the .csv or .ics.
4. Your items are added to that device's schedule. You can then keep editing locally there.

By default, Load file merges with what's already in your schedule. To do a clean replace, hit Clear schedule first, then load.

Heads-up: Safari's iCloud Tabs feature only syncs https URLs, so it won't share an open tab pointing to a local file:// copy of this app. Export → Load is the workaround.

8. Browser & OS support

This app is designed for desktop / laptop use. Mobile works with caveats.

Any modern browser from the last 5 years. Internet Explorer is not supported.

9. Sharing with friends

• Send the single APCVEPC-2026-scheduler.html file. Best methods: AirDrop, iMessage, Slack, WhatsApp, or a Dropbox / Google Drive / iCloud share link.
• If sending by email, Gmail may block the attachment — zip it first or use a cloud share link.
• Each person's "My Schedule" is independent (saved in their own browser). Selections don't transfer.

Contact

William Ngiamwilliam.ngiam@adelaide.edu.au

With thanks to MiYoung Kwonm.kwon@northeastern.edu

Press Esc or click outside this box to close.